Position Overview:

The Accounts Receivable Specialist is responsible for ensuring that the company receives payment for goods and services. The position will also include general filing, clerical, and accounting analyses as requested.

Essential Duties & Responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable, and ensures they are assigned to the correct property and general ledger account.

• Posts customer payments by recording cash, check, and credit card transactions.

• Creates invoices according to company practices; submits invoices to customers.

• Tracks revenues by verifying and entering transactions in AppFolio and other systems.

• Reviews commercial A/R aging with Vice President of Real Estate & Property Managers on monthly basis.

• Work collaboratively with accounts payable and other accounting staff to ensure accuracy in finances.

• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

• Identifies delinquent accounts by reviewing files and drafts correspondence for standard past-due accounts.

• Scans checks, prepares deposits, and scans other documents as necessary.

• Creates reports regarding the current status of customer accounts as requested.

• Research customer discrepancies and past-due amounts as required.

• Assists in generating monthly billing statements based on the general ledger.

• Assists management in reconciling revenue accounts each month.

• Copies, files, and retrieves materials for accounts receivable as needed.

• Post all adjusting journal entries as specified by the Accounting Manager and Controller.

• Ensure intercompany transactions are properly recorded on all corresponding entities.

• Maintain & create various reconciliations.

• Updates receivables by totaling unpaid invoices.

• Verifies validity of account discrepancies by obtaining and investigating information

• Resolves valid or authorized deductions by entering adjusting entries.

• Resolves invalid or unauthorized deductions by following pending deductions procedures.

• Summarizes receivables by maintaining invoice accounts.

• Prepare boxes and files for permanent retention annually.

• Other duties as assigned.

  Qualifications:

• Minimum 3 years’ experience in accounts payable, receivables, and/or bookkeeping.

• Associate’s Degree or significant related experience

• Experience with multi-entity accounting strongly preferred.

• Property management or real estate experience would be a plus.

• Experience working with multiple accounting information systems required

• Proficient in Microsoft Office, especially Microsoft Excel