Summary About the Position: The incumbent serves as the principal office assistant to the Chief and Assistant Chief, Engineering & Construction Division and in that capacity relieves them of a variety of general clerical and administrative support work in the immediate office and performs special administrative support and study assignments. Responsibilities Screens all incoming calls for proper channeling. Takes messages for supervisors and relays messages and instructions from supervisors to subordinates within the Division. Schedules the supervisors' appointments and, if possible, checks with them for approval before confirmation. Serves as Records Management Coordinator for Engineering and Construction Division and monitors, oversees and coordinates the records management coordinator activities of four subordinate Record Management Coordinators. Serves as alternate or designated timekeeper for employees assigned to the Office Chief, Engineering and Construction Division. Prepares the annual operating budget for the Office of the Chief of the Engineering and Construction Division Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-05:Specialized Experience: One year of specialized experience which includes: 1). Performs a variety of clerical and administrative duties such as: receiving and directing calls; maintaining supervisors' calendar; scheduling appointments and conferences; receiving and controlling mail; and maintaining files. 2). Composes and reviews correspondence, reports, and miscellaneous documents conforming to established policy and procedure. 3). Coordinates personnel actions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-06:Specialized Experience: One year of specialized experience which includes: 1). Performs a variety of clerical and administrative duties such as: operating a personal computer using a variety of software to prepare material. 2). Prepares personnel administration documents and forms such as retirement forms, monetary award documents, security clearances, and personnel actions. 3). Performs timekeeping functions using manual and automated procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07:Specialized Experience: One year of specialized experience which includes: 1). Performs a variety of clerical and administrative duties such as: preparing correspondence and reports; receiving and directing calls; maintaining supervisors' calendar; scheduling appointments and conferences; receiving and controlling mail. 2). Prepares personnel administration documents and forms such as retirement forms, monetary award documents, security clearances, and personnel actions. 3). Submits, monitors, and tracks Request for Personnel Actions (RPAs) for permanent appointments,temporary promotions, management directed reassignments, and adverse actions. 4). Performs timekeeping functions using manual and automated procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-06 and GS-07 grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year probationary period may be required. Direct Deposit of Pay is required. Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. All qualifications requirements must be met by the closing date of this announcement. This announcement may be used to fill like vacancies for three months after the closing date. This position is Non-Exempt from the Fair Labor Standards Act. Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative. This is a(n) General Administration and Management/ 51 Career program position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.