This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2209029

rrUniversity of Idaho

rrExecutive Assistant III, Boise

rrLocation: Boise

rrDivision/College: President\'s Area

rrEmployee Category: Classified

rrPay Range: \$24.25 per hour or higher depending on education and experience

rrFTE: 1

rrFull/Part Time: Full Time

rrPosition Summary:

rUnder general direction of the administrator, this position independently performs highly complex and diverse support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator\'s views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
• Coordinate complex travel, meeting and event arrangements
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
• Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors

Project and initiative support:

• Advise on agendas and meeting strategy, goals and outcomes
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
• Advise on and help coordinate the strategic planning process
• Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
• Represent the unit on university-wide committees as appropriate

Information gathering, reporting and communications:

• Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
• Develop draft communications such as talking points, speech scripts and responses to correspondence
• Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator

Other duties as assigned

rrMinimum Qualifications:

r

• High school diploma or equivalent

{=html} <!-- --> - Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator

rrPreferred Qualifications:

rPreferred Education:

• Bachelors degree

Preferred Experience:

• Working in higher education
• Understanding of the unique role of a states land grant institution
• Supporting project teams, including the Universitys strategic planning process
• Providing support to committees and/or boards
• Working in an environment that requires adhere ce to strict confidentiality standards
• Using computer information systems that manage an organizations finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb

rrPhysical Requirements & Working Conditions:

r

• None

None

r

rRequired Licensures, Certifications or other

r

r

rPosting Number: SP004427P

rrPosting Date: 05/10/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rApplications received by May 24, 2024 will receive first consideration. In addition to a current resume and list of three professional references, please submit a letter of qualification that addresses the required and preferred qualifications as applicable.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit:

jobs.uidaho.edu