Associate Registrar - 33437 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Office of the Registrar

Job Title: Associate Registrar

Position # 00817966 – Requisition #33437

Job Summary:

Supervision Received:

Supervision Exercised: .

Key Responsibilities :

Leadership and Strategy - 50%:

• Recommends strategy to the University Registrar to create and implement policies, continuous improvements, data analysis, reporting, and procedures in support of the students, faculty, staff, and administration.

• Represents the University and Registrar's Office on campus committees as well as University-wide committees.

• Manages strategic staffing and leads a team of registrar professionals.

• Attends meetings with and on behalf of the University Registrar.

• Leads operations in the areas of curriculum management, catalog, transfer evaluations, prior learning assessments, degree audits, milestones, graduate research tracking, and graduation processing.

• Coordinates change management and the vetting process to gain feedback from stakeholders and constituents affected by new or changing policies or procedures.

• Provides strategic direction in assigned areas and is responsible for the execution process.

• Collaborates with the CU Denver Registrar's Office leadership, CU system staff, and staff at CU Boulder and UCCS for policies and processes that utilize shared software or business-processes, paying special attention to inseparable components between CU Anschutz and CU Denver.

• In collaboration, with the University Registrar this role will be responsible for policy creation/editing, strategic planning, budgeting, problem solving, business process design, and infrastructural decision-making.

Curriculum Management and Catalog 20%:

• Provides strategic direction as departments consider outcomes of changing courses and programs.

• Using advanced and holistic higher education knowledge and policy awareness, works with course coordinators, Financial Aid, and Bursar to understand current curriculum management processes, assess needs and opportunities, and synthesize gathered data to strategize and implement support structure for course inventory, class scheduling, degree and program requirements, and the University catalog, to ensure proper tuition rates and fees are assessed.

• Creates and maintains internal and external standard operating procedure documents and training materials and assists with training for the course coordinators.

• Analyzes class schedules prior to and throughout the registration period to identify data elements required for compliance with appropriate policies, guidelines and/or procedures, and proper billing, and actively generates and follows up on appropriate requests for missing or incorrect information.

• Diagnoses issues with the CU-SIS Curriculum Management module and CourseLeaf software and coordinates the resolution process.

• Creates, updates, and tests all system-enforced prerequisites, corequisites, and restrictions.

• Performs testing of software upgrades for the CU-SIS Curriculum Management module.

• Reviews and processes course and program edits in the CourseLeaf (CAT) catalog and (CIM) curriculum management software.

• Reviews and approves individual catalog edits made by catalog editors.

• Coordinates, edits, and publishes the annual university catalog, ensuring accuracy and completeness.

Degree Audit and Transfer Credit Oversight 15%:

• Using strategic and collaborative leadership, works with schools, colleges, and programs to establish, implement, and maintain degree audit and transfer credit articulation policies, software, and procedures.

• Supervises one or more professional staff responsible for encoding degree requirements and creating and maintaining accurate degree audits and transfer credit articulations.

Graduation Processing Oversight 15%:

• Works with schools, colleges, and programs to understand current graduation requirements and procedures, assesses alignment with University and professional accreditation requirements, and synthesizes gathered data to create a support structure that ensures accurate and timely degree conferral.

• Reviews diploma orders, pricing, and invoices to ensure alignment with timelines, budget considerations and reconciliation, and account for contractual obligations with vendors.

Work Location:

Hybrid

Why Join Us:

Diversity and Equity:

Qualifications:

Minimum Qualifications:

• A bachelor's degree from an accredited institution of higher education is required. Substitution : A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• This position requires a minimum of 5 years of experience at the management level, including:

• Supervisory experience

• Higher education work experience in a Registrar's Office or other closely-related student services or academic services role

• Experience using a student information system

Applicants must meet minimum qualifications at the time of hire.

Condition of Employment

• Some evenings and weekend hours may be required.

Preferred Qualifications:

• Master's degree or higher from an accredited college or university in student affairs, student personnel services, higher education, public administration, or a related field of study.

• Experience establishing, reviewing, and communicating policy.

• Previous years of experience at the Assistant Registrar level or above.

• Prior experience working with PeopleSoft Campus Solutions.

• Experience working with curriculum and catalog software.

• Experience working with degree audit and transfer credit software.

• Demonstrated project management experience.

• Demonstrated experience with successful software implementation.

Competencies/Knowledge, Skills, and Abilities:

• Demonstrated knowledge of the registrar profession and of the Family Educational Rights and Privacy Act.

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Capacity for critical thinking, problem-solving, and logic to assimilate complex concepts in data and interpersonal relationships.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

• Strong organizational skills and the ability to handle multiple initiatives simultaneously.

• Ability to make independent decisions and solve a full range of issues that are impacted by university policies, and state and federal regulations.

• Demonstrated ability to generate and implement direction for the assigned area and ensure alignment with the department, divisional unit, and university strategic goals.

• Demonstrated commitment to student service and success.

How to Apply:

Screening of Applications Begins:

May 8, 2024

Anticipated Pay Range:

$88,510 to $90,000.

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

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The Associate Registrar acts as a strategic leader for the Office of the Registrar and works closely with the University Registrar to perform strategic planning, budgeting, problem solving, business process design, and infrastructural decision-making. This role is responsible for researching and drafting campus-wide policies and procedures to ensure compliance with university policies, state and federal regulations and provide service to students. This position builds partnerships with the schools, colleges, and programs and synthesizes information gathered to design and streamline efficiencies and to ensure policy and regulation compliance in the areas of curriculum management, degree audit, transfer credit articulation, and graduation processes. This work includes coordination of the vetting process to gain feedback from stakeholders and constituents in the academic units and other campus constituents that will be directly impacted by new or changing policies or procedures. The Associate Registrar utilizes an advanced-level of discretion and both deductive and inductive thinking to address campus-wide initiatives including launching degree audit software and developing related business processes, standardizing and centralizing the transfer credit articulation process across the schools, colleges, and programs, and strategizing systematic evaluation and continuous improvement plans for catalog, curriculum management, graduation processing, degree audits, and transfer credit evaluation. This role provides strategic direction and supervision for a team that is responsible for curriculum management, catalog, transfer evaluations, prior learning assessments, degree audits, milestones, graduate research tracking, graduation processing, and related services. This includes hiring, coaching, and evaluating staff on performance expectations, resolving employee grievances and initiating disciplinary actions; overseeing duties performed by staff to ensure that work performed is in accordance with administrative policies and procedures; training new staff on work routines and procedures, and accountability for quality and quantity of work performed by supervisees. Reporting directly to the University Registrar, this role is part of the Registrar Executive Leadership Team, serves as the lead campus representative on the CU-systemwide transfer credit and degree audit module teams, and has the authority to act on behalf of the University Registrar. Reports to the University Registrar Supervises one to two full-time university staff members

– this role is eligible for a hybrid schedule and as needed for in-person meetings.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=https://www.cu.edu/employee-services/benefits-wellness) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=Mercy.booth@cuanschutz.edu)

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by . Those who do not apply by this date may or may not be considered.

The starting salary range for this position has been established as The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=hr.adacoordinator@cuanschutz.edu) ​.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Academic Services : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20574 - VCSSLS-AVCSEOC-Registrar Admin : Full-time : Apr 26, 2024 : Ongoing Posting Contact Name: Mercy Booth Posting Contact Email: Mercy.booth@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5215318&targetURL=Mercy.booth@cuanschutz.edu) Position Number: 00817966jeid-b03562deb4f29e4198a38516220ecfcb

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.